(Remote Work) Administrative Assistant – Northwestern Mutual

Job Overview

• Job Title Administrative Assistant
• Hiring Organization Northwestern Mutual
• Company Website https://www.northwesternmutual.com/
• Remote Locations US
• Job Type  Remote, Full-Time

Northwestern Mutual (NM) has been helping families and businesses achieve financial security for over 165 years. Through a distinctive, whole-picture planning approach including both insurance and investments, we empower people to be financially confident. We combine the expertise of our financial professionals with a personalized digital experience and innovative technology to best serve our clients.

NM’s Data Engineering & Enablement (DEE) Strategy & Business Operations team is seeking a strategic, analytical, organized, and motivated administrative assistant to join the team. Reporting directly to the Senior Director, Strategy & Business Operations, you will be responsible for supporting the DEE leadership team by managing day-to-day administrative and operational needs through effective calendar management, meeting coordination, travel logistics, and event management. You will prioritize tasks across multiple leaders and are expected to have strong experience working with executive teams in fast-paced environments.

Job Responsibilities

• Provide administrative support to the Data Engineering & Enablement (DEE) leadership team
• Drive calendar management across multiple leaders and identify areas to optimize the leadership team’s time and make recommendations regarding time management, prioritization, and business needs
• Execute business travel and expense reports for leaders and team members
• Support the management of department monthly/quarterly activities including employee engagement, lunch & learn series, department holiday parties, in-person leadership and team offsites, and town halls
• Own meeting attendee communications, venue management/coordination, audio/video set-up, catering, and program material preparation
• Support building space management and facility moves
• Maintain all department supplies and orders with external venues and internal partners
• Facilitate new hire onboarding and terminations
• Find opportunities for process optimization throughout team and company processes

Job Requirements

• 5+ years of administrative experience supporting multiple senior level executives in a fast-paced, corporate environment
• Bachelor’s and/or master’s degree preferred
• Excellent written and verbal communication skills
• Excellent organizational and time management skills
• Attention to detail and problem solving
• Strong calendar management and prioritization skills
• Mastery of MS Office, including Word, Excel, PowerPoint, and Outlook
• Experience with Confluence, SharePoint, and Concur, preferred
• Experience in event planning and/or project coordination is a plus
• A strong team player, who thrives in a collaborative setting, poised and able to work with individuals at all levels of the organization
• Experience working in a fast-paced environment and can adapt quickly to changing demands
• Stellar communication skills and can connect with a wide range of internal and external stakeholders in person, virtually, and over email
• Discretion, diplomacy, and excellent judgment; high degree of integrity when dealing with confidential and sensitive information

How To Apply

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