(Remote Work) Event Volunteer Coordinator, Wikimania – Wikimedia Foundation

Job Overview

• Job Title Event Volunteer Coordinator, Wikimania
• Hiring Organization Wikimedia Foundation
• Company Website https://wikimediafoundation.org/
• Remote Locations Worldwide
• Job Type  Remote, Contract

The Wikimedia foundation is the nonprofit that hosts Wikipedia and our other free knowledge projects. We want to make it  easier for everyone to share what they know. To do this, we keep Wikipedia and Wikimedia sites fast, reliable, and available to all. We protect the values and policies that allow free knowledge to thrive. We build new features and tools to make it easy to read, edit, and share from the Wikimedia sites. Above all, we support the communities of volunteers around the world who edit, improve, and add knowledge across Wikimedia projects. Wikimania is the Wikimedia movement’s annual conference, organized by volunteers and hosted by the Wikimedia  Foundation. Topics of presentations and discussions include Wikimedia projects such as Wikipedia, other wikis, open-source  software, free knowledge and free content, and social and technical aspects related to these topics.

The first conference was organized by volunteers in 2005 and since then the event has grown in size and scale. Due to the  pandemic, the event in 2020 due to happen in Bangkok was canceled. In 2022 Wikimania took place as a Hybrid event – with participants online and also at satellite events across the world.
In 2023, Wikimania will return to being largely in person in Singapore, with some hybrid elements.

Remote position in Singapore, Indonesia, and Bangladesh, will need to be on-site the week of the event. 6 month Contract from April 2023 until August 2023.

Job Responsibilities

• Supporting the Scholarships Sub Committee of volunteers with the facilitation  and coordination of scholarships awarded to individuals for attending Wikimania 2023, in Singapore.
• Communication with successful scholars on requirements needed for travel, visas and accommodation.
• Communication and coordination with scholars on volunteer role opportunities at Wikimania.
• Working with the WMF grants team on checking eligibility and tracking the scholarship process.
• Answering any ad hoc questions with guidance from the Senior manager and the Scholarship subcommittee.
• Writing and sending out a ‘Wikimania Guide for Attendees’ to give essential and helpful information about when they arrive, Singapore customs and culture and their time at the event.
• Attendance at Wikimania 2023 to support scholars while they are at the event with queries and questions. Dates are August 14th to 19th 2023, in Singapore.
• Post event evaluation, reporting and review of the scholarship process

Job Requirements

• 3-5 years of experience with event coordination
• Experience working directly with a diverse set of volunteers across different regions
• Experience managing using of tools such as email campaign platforms and records systems
• Ability to interact with people from all walks of life, good customer or audience facing skills
• Experience with booking and coordinating a high volume of travel and communications
• Working fluency in English

Additionally, we’d love it if you have:

• Understanding of the Singapore events and conference industry
• Mission Driven: You believe in the power of inclusive communication and movement building to make free knowledge accessible to everyone.
• Openness and Curiosity: We work on new and interesting problems in public and collaborative ways.
• Resilience: Working together for outcomes, willingness to change course when warranted and motivated by high standards.
• Positivity: Sharing a culture of constructive criticism and respect.
• Team-oriented: Natural inclination for team collaboration and for helping colleagues succeed
• Intentionally inclusive: Strong personal values related to participation, equity, and diversity in global movements

Qualities that are important to us:

• Mission Driven: You believe in the power of inclusive communication and movement building to make free knowledge accessible to everyone.
• Openness and Curiosity: We work on new and interesting problems in public and collaborative ways.
• Resilience: Working together for outcomes, willingness to change course when warranted and motivated by high standards.
• Positivity: Sharing a culture of constructive criticism and respect.
• Team-oriented: Natural inclination for team collaboration and for helping colleagues succeed
• Intentionally inclusive: Strong personal values related to participation, equity, and diversity in global movements

How To Apply

Click “Apply” below to fill in the application form!