(Remote Work) Executive Assistant – Education First

Job Overview

• Job Title Executive Assistant
• Hiring Organization Education First
• Company Website https://education-first.com/
• Remote Locations United States
• Job Type  Remote, Full-Time

Education First is seeking a talented, passionate and experienced Executive Assistant to join our mission-driven education policy consultancy. Reporting to the Senior Executive Assistant, the Executive Assistant will support multiple executives, managing their time and priorities to best support and ensure success. You will provide senior leaders with strategic counsel, technical expertise and critical analysis to ensure senior team members can focus fully on managing the firm and client engagement. Education First relies on organized, analytical, strategic and resourceful Executive Assistants who thrive in a fast-paced environment to not only help us deliver our work, but also to stay connected for strong collaboration both internally and externally.

Compensation

The salary range for this position is $70,000 – $73,600. We typically set initial starting salaries between the market minimum and the 25th percentile of the pay range to ensure there is room for growth over time.

In addition, location-based supplements are provided for the following metro cities: San Francisco, New York City, Boston, Washington DC, Los Angeles, Seattle, Chicago, Denver, Philadelphia, Portland, Miami, New Orleans, Atlanta, Austin, Baltimore, Dallas, Houston, Phoenix, Madison, WI and Salt Lake City.

Travel & Covid-19 Vaccine Policy

Education First requires all employees to be fully vaccinated against COVID-19 unless they have an approved medical/religious exemption. Proof of vaccination will be required upon acceptance of any offer of employment. You should be able to travel for in-person firmwide meetings about twice a year.

Job Responsibilities

• Skillfully manage complex calendars for multiple senior leaders
  • Field/triage requests from internal and external stakeholders
  • Proactively prioritize and strategically manage conflicting appointments
  • Scan for opportunities to support work time
• Strategic project team and client meeting management
  • Manage complex travel and itinerary management (e.g., lodging, flight tracking, travel hiccups etc.)
  • Coordinate meeting event logistics with clients for project meetings (e.g., catering, supplies, reservations, meeting room setup and A/V etc,)
• Provide operational support for senior leaders
  • Support financial functions for expense reconciliation and reimbursement
  • Create meeting agendas, materials and note transcriptions
  • Give design support and copy edit proposal drafts and deliverables to ensure they are client-ready
  • Help build culture enriching team activities for your senior leaders’ teams (e.g., facilitate team meetings, provide team performance and evaluation support, manage life event gifts, etc.)

Job Requirements

• You are an experienced executive-level administrative support professional with experience supporting multiple executives at the same time
• You thrive working in a matrix organization managing several projects with conflicting tasks and complex strategic scheduling across multiple time zones
• You enjoy scheduling complex travel arrangements, compiling expenses and other operational tasks that lead to a successful event
• You are highly proficient in Google Suite and Microsoft Office Suite (Outlook, PowerPoint and Excel)
• You are highly organized and detail oriented person who enjoys using these skills to help others
• You possess excellent verbal and written communication skills
• You lean into being solutions-focused with a customer service orientation that allows you to be adaptable and flexible
• You love learning new technologies, programs and applications (SharePoint, Concur, Salesforce) and enjoy teaching others
• You are able to lead by influence and have strong interpersonal skills and emotional intelligence
• You enjoy taking initiative and being a resourceful problem solver who anticipates barriers to success
• You identify and act upon the critical tasks when faced with multiple competing priorities

Employee Benefits

• 100% remote, U.S. based team
• Firmwide in-person engagements a few times a year
• Telework subsidy
• Professional development stipend
• 20 PTO days and 11 holidays
• Medical, dental, vision and life insurance
• 401(k) match
• Sales bonus eligibility

How To Apply

Click “Apply” below to fill in the application form!