(Remote Work) Executive Assistant, Real Estate Retail Team – PLACE Corporate Careers

Job Overview

• Job Title Executive Assistant, Real Estate Retail Team
• Hiring Organization PLACE Corporate Careers
• Company Website https://place.com/corporate-careers/
• Remote Locations Philippines
• Job Type  Remote, Full-Time

Brivity VA, a brand of PLACE, is looking for a self-starting Executive Assistant to administrative and operational support to our real estate executives. The ideal candidate for this position has a can-do attitude, strong attention to detail, organized, utilizes project management techniques, and with strong conversational skills in English.

Job Responsibilities

• Manage and maintain the executive’s schedule, including setting appointments, coordinating meetings, and ensuring all real estate showings are efficiently organized.
• Handle all communication on behalf of the executive, including answering phone calls, responding to emails, and drafting correspondence to clients, vendors, and other stakeholders.
• Coordinate and prepare necessary documentation for real estate transactions, including contracts, leases, and closing documents, ensuring accuracy and compliance with legal requirements.
• Perform financial tasks such as processing invoices, managing expense reports, and assisting with budget preparation for property listings and marketing activities.
• Organize and maintain a comprehensive filing system for all real estate documents, client records, and transaction files to ensure easy access and compliance with regulatory requirements.
• Conduct market research to gather data on recent sales, new listings, and real estate trends to support the executive’s decision-making and strategy planning.
• Assist in the coordination of open houses, including scheduling, staging, and ensuring promotional materials are prepared and available.
• Oversee property maintenance and repair issues, coordinating with contractors and service providers to ensure properties are well-maintained and ready for showings or tenant occupancy.

Job Requirements

• You have 1-2 years experience in processing/assisting on residential purchase and refinance closings.
• Multi-state real estate experience is preferred but not required.
• You have 2+ years experience in a fast-paced professional environment
• You have 1+ years experience in customer service in a corporate/professional setting.
• Detail and quality orientation, motivated by achievements, and collaborative.
• Ability to manage and organize competing demands and a diverse workload.
• Ability to work independently following the client’s business hours (Pacific, Central, Eastern, Mountain).
• A workstation that meets the Company’s technical requirements.

How To Apply

Click “Apply” below to fill in the application form!