(Remote Work) Executive Assistant to the Managing Director – Sui Foundation

Job Overview

• Job Title Executive Assistant to the Managing Director
• Hiring Organization Sui Foundation
• Company Website https://sui.io/
• Remote Locations Worldwide
• Job Type  Remote, Full-Time

The Sui Foundation is dedicated to advancing the Sui ecosystem, empowering builders, and supporting the adoption of decentralized technologies. We are seeking a proactive and highly adaptable Executive Assistant to provide strategic and operational support to our Managing Director. This role requires someone with exceptional organizational skills, a strong ability to manage priorities in a fast-paced environment, and a deep understanding of Web3 ecosystems.

About the Role

The Executive Assistant  will act as a trusted partner to the Managing Director, ensuring efficiency and effectiveness in daily operations, stakeholder engagement, and strategic initiatives. This position goes beyond traditional administrative support, requiring a high level of business acumen, discretion, and the ability to anticipate needs while maintaining a strong organizational pulse.

Job Responsibilities

Global Operations & Travel Management

• Oversee complex international travel and logistics, ensuring seamless execution.
• Manage scheduling and coordination for key external engagements and industry events.
• Ensure security and operational considerations are factored into travel and event planning.
• Prepare comprehensive travel briefs, including itineraries, key contacts, and cultural insights.

Strategic Support & Operational Efficiency

• Partner closely with the Managing Director to streamline operations, ensuring alignment across key initiatives.
• Prepare the Managing Director for high-profile meetings, speaking engagements, and strategic discussions.
• Develop briefing materials, talking points, and key documents to support decision-making.
• Attend leadership meetings to track action items, ensure timely follow-ups, and drive accountability across teams.
• Maintain structure and efficiency in internal communication, ensuring priorities are effectively managed.

Cross-Functional Coordination & Stakeholder Management

• Act as a liaison between the Managing Director and internal teams, ensuring clear communication and alignment.
• Manage relationships with key stakeholders, both internal and external, including leadership, partners, and board members.
• Support coordination of executive and leadership offsites, ensuring seamless execution.
• Organize board meetings, including agenda planning and material preparation.

Project Oversight & Execution

• Lead and support special projects that advance organizational priorities.
• Ensure critical initiatives stay on track, managing deadlines and cross-functional collaborations.
• Provide structure to ad hoc requests, bringing strategic insights and execution support.

Communication & Reporting

• Collect, synthesize, and format leadership updates, ensuring clarity and actionable insights.
• Oversee preparation of executive reports, board updates, and key presentations.
• Contribute to internal communications that enhance organizational alignment and transparency.

Job Requirements

• Experience in high-level executive support and business operations,
• Strong understanding of Web3, blockchain, or crypto ecosystems, whether from direct experience or deep industry engagement.
• Exceptional organizational and project management skills, with the ability to manage competing priorities.
• Strong communication skills, both written and verbal, with experience preparing executive-level materials.
• Ability to operate with discretion, and a solutions-oriented mindset.

Employee Benefits

• Work with a leading Web3 foundation driving innovation in decentralized technology.
• Serve as a strategic partner to an industry leader, contributing to high-impact initiatives.
• Gain direct exposure to the Web3 ecosystem, helping shape its growth and evolution.
• Operate in a fast-paced, global environment with a high degree of autonomy and responsibility.

How To Apply

Click “Apply” below to fill in the application form!