Job Overview
- Job Title Senior Executive Assistant
- Hiring Organization DNSFilter
- Company Website https://www.dnsfilter.com/
- Remote Locations Worldwide
- Job Type Remote, Full-Time
At DNSFilter we are making workplaces more secure through protective DNS and advanced content filtering—and we need your help! We’ve come a long way over the past few years. In 2021 we had a successful $30 million Series A funding round, in 2022 we became the fastest DNS security tool on the planet and acquired the privacy-focused VPN Guardian, and in 2023 we extended our Series A by $15M and added more global points of presence to our anycast network!
As we continue our product-fueled growth by adding new features and broadening our solution to meet the needs of the global market, it’s clear there’s a missing piece. That’s where you come in!
We are looking for a Senior Executive Assistant to support our Co-Founder and CEO as well as our Executive Team. While this role will report to the Chief of Staff, we’re looking for someone who excels in a matrix-style environment who consistently takes initiative, can operate with minimal supervision, and supports the CEO.
This is a full-time position and is open to candidates in the United States and Canada, with a very strong preference for candidates in the DC, Myrtle Beach, or Miami areas.
We recognize that people come with a wealth of experience and talent beyond just the technical requirements of a job. If you feel like this job is for you, please apply. We believe diversity of experience and skills, including transferable skills, combined with passion is a key to innovation and excellence; therefore we encourage people from all backgrounds to apply to our positions!
Job Responsibilities
- Anticipate the needs of the CEO, providing administrative and operational support to ensure efficiency and effectiveness
- Develop and foster positive relationships with internal and external stakeholders on behalf of the CEO gaining the ability to anticipate the needs of the CEO and Executive Team
- Provide support to the Executive Team as part of secondary responsibilities
- Independently identify and resolve issues, ensuring tasks are completed efficiently
- Approach challenges with a solution-oriented mindset, demonstrating initiative in overcoming obstacles
- Assist in planning and the coordination of personal activities for the CEO
- Proactively manage and maintain the CEO’s schedule, including scheduling travel and travel arrangements, making appointments, and making changes to appointments
- Coordinate Board Meetings and communicate updates to the board
- Create and distribute meeting minutes as needed
- Monitor, screen, respond to, and distribute incoming communications to appropriate personnel in a timely and efficient manner
- Conduct research, and collect and analyze data to prepare reports and documents
- Prepare reports, collect, and analyze information, prepare presentations, communications, proposals, subcontracts, and other documents
- Prepare and edit correspondence, communications, proposals, subcontracts, presentations, and other critical documents using DNSFilter’s preferred tools: Mac OS, Google workspace, and Slack
- Plan, setup, completely prepare, execute, attend, and manage both virtual and in-person events and meetings, such as but not limited to leadership retreats, company events, and board meetings
- Seek opportunities to streamline processes and enhance efficiency in supporting the CEO and Executive Team
- Gather and submit invoices and expense reports
- Coordinate and work with the People Team on projects including but not limited to managing employee swag/gifts
- Complete other tasks as needed including urgent tasks such as schedule and travel changes during after-work hours
- Travel as needed with the CEO and/or Executive Team, likely 4-8 times per year
Job Requirements
- A minimum of 8+ years of experience as an Executive Assistant providing support to a CEO/Founder/President in a SaaS tech environment
- Availability and ability to travel to support the CEO and/or Executive Team as needed, taking the initiative to be available and manage in person for meetings and events
- Advanced experience with Google Workspace
- Extensive experience with complex calendar management
- Can work in a mostly EST environment and available for urgent needs outside of normal office hours
- Demonstrated ability to independently identify and resolve issues with a solution-oriented mindset
- Successful experience scheduling and coordinating projects involving multiple groups and stakeholders
- Highly organized with the ability to manage multiple tasks effectively
- A very high degree of initiative
- Impeccable communication skills with an amiable and determined personality
- Strong discernment skills and high integrity; the ability to perceive, understand, and judge things clearly and with high integrity, especially those that are not obvious or straightforward
- An exceptional gatekeeper; experience having access to private and professional confidential information and demonstrated ability to exercise discretion
- Must be eligible to work in the US without sponsorship from an employer now and/or in the future
- Prior experience working for 100% remote, global organization with the ability to attend and flawlessly execute in-person events (i.e. Board meetings, executive offsites, etc.)
Employee Benefits
U.S. hiring salary range: $120,000 – $143,000 USD
- A 100% work-from-home position with a company that values and fosters personal and professional growth
- Pathway to promotion to additional organizational positions and responsibilities based upon results and performance – not just time in the chair. You help us grow, we will help you grow.
- Passionate and intelligent colleagues who work hard and have a good time doing it
- Rotating 4-Day work week
- Paid company-wide week off at the end of each year
- Flexible Vacation policy
- Awesome company swag
- Home office buildout allowance
- Full medical, dental, and vision benefits for US and Canada based employees
- Full short-term disability and life benefits; available long-term disability
- 401k with vested company matching for qualifying employees
- In-person annual gatherings. Last time we all spent a week on a beach in Cancun!
How To Apply
Click “Apply” below to fill in the application form!
More Information
- Remote Job Location Anywhere
- Salary Offer $120,000 - $143,000 USD
- Experience Level Senior Level
- Education Level Non Specific
- Working Hours to be arranged (full time based )
- Job Application Via Custom Application Page
