Job Expired

Job Overview

Job Title Senior Executive Assistant
Hiring Organization Wayfair
Company Website https://www.wayfair.com/
Remote Locations United States
Job Type Remote, Full-Time

Who We Are

Wayfair, the largest online-only retailer of home furnishings and housewares in the United States, has an immediate need for an Executive Assistant to manage the day-to-day activities for our Service Leadership members. This is a fantastic opportunity for the right individual to support the senior leaders of one of the fastest-growing global companies.

The ideal candidate will bring strong organizational and planning skills, detail orientation, a high sense of urgency, a sense of humor, and problem-solving abilities to the role. This person should be smart, engaging, fun, curious, and unflappable.

Wayfair’s team of Executive Assistants supports and manages the day-to-day activities for senior leaders in the Service organization. These activities include scheduling and coordinating meetings, handling travel arrangements, performing personal tasks (such as errands, setting up appointments), and acting as point person for visiting executives and large corporate investors. This is a unique opportunity for someone with Administrative experience to take their career to the next level.

The salary range for this position is $79,000 – $97,000, however, base pay offered may vary depending on location, job-related knowledge, skills, and experience. Restricted stock units may be provided as part of the compensation package, in addition to a full range of medical, financial, and/or other benefits, dependent on the position offered.

Assistance for Individuals with Disabilities

Wayfair is fully committed to providing equal opportunities for all individuals, including individuals with disabilities. As part of this commitment, Wayfair will make reasonable accommodations to the known physical or mental limitations of qualified individuals with disabilities, unless doing so would impose an undue hardship on business operations. If you require a reasonable accommodation to participate in the job application or interview process, please contact candidateaccommodations@wayfair.com.

Job Responsibilities

Day-to-day administration and coordination of all areas of executive support
Proactively manage calendars with the ability to schedule and prioritize meetings, resolve schedule conflicts, collaborate with other team members, and stay several steps ahead to maintain efficiency
Provide EA support of 3 leaders
Handle travel arrangements (int’l and domestic) and make frequent revisions as needed
Schedule and coordinate numerous weekly and ad hoc meetings
Interact with key internal and external contacts, investors, and other C-level individuals in a professional manner
Manage executives’ business expenses
Must be able to represent the team in a positive way to people outside the company
Act as point person for visiting executives and large corporate investors
Various other ad hoc projects
Manage and draft communications on behalf of their leaders
Act as back-up for other Admins

Job Requirements

3+ years of experience as AA/EA for senior-level executives
Ability to be assertive and give push-back as needed
Meticulous attention to detail and strong planning and forward-thinking capabilities
Demonstrated ability to anticipate needs and situations before they are fully developed
Advanced proficiency in Google Enterprise Suite tools (calendar, mail drive, docs, sheets, slides, meet)
Excellent written, verbal, and presentation skills
Extremely high level of discretion pertaining to confidential information
Flexible and able to handle ad hoc issues that may arise outside of core business hours
Bachelor’s Degree