Job Overview
- Job Title Executive Assistant
- Hiring Organization Mediavine
- Company Website https://www.mediavine.com/
- Remote Locations US
- Job Type Remote, Full-Time
The Executive Assistant provides high level executive support in a one-on-one working relationship. Serving as the primary liaison for internal and external contacts on all matters, the Executive Assistant organizes and coordinates scheduling, outreach and oversees special projects. You must be creative and enjoy working within a fast pace, dynamic environment that is results-driven and people oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations and maintain an effective balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
To be successful in this role, you are a proactive problem solver, skillful in the execution of administrative activities, an exceptional communicator with meticulous attention to detail, organization and process. The ideal candidate is focused, capable of managing dynamic priorities and has a pulse on what matters most day to day. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support to the department leadership.
Job Responsibilities
- Be a trusted partner to our Revenue leadership team, organizing current needs, anticipating potential conflicts, and handling sensitive business information as needed to drive efficiency
- Manage and maintain high volume calendars which includes scheduling, organizing and managing complicated and sometimes hectic schedules; ensuring the Revenue leadership team’s time is aligned with their priorities through demonstrated understanding of the business
- Track, monitor, and guide progress of projects, tickets and action items to ensure they remain on course and are completed with respect to deadlines and organizational developments
- Proactively coordinate onsite and offsite meetings/events, including all aspects of meeting logistics as needed (technology, food, etc.)
- Assist in drafting important documents and preparing meeting materials including assisting with presentations, handouts and other meeting related material
- Attend meetings with or on behalf of the SVP’s, taking note of action items and informing teams of key takeaways
- Ensure consistent and efficient interaction with other colleagues across the company; demonstrating poise and tact under pressure handling matters with sound judgment and respect
- Research and develop an understanding of the Adtech industry on various topics including industry trends, current events, competitors, etc.
- Utilize knowledge of the company’s business to effectively conduct research on business opportunities, best practices and operational improvements, preparing executive summaries and high level briefings as needed
- Provide support for Mediavine sponsored events attended by the Revenue teams SVP’s or otherwise as needed in collaboration with MarComm
- Manage all travel scheduling and arrangements, ensuring each SVP is aware and updated on itinerary changes during travel, and prepared upon arrival
- Find solutions to improve efficiency and organizational practices
- Perform any other relevant duties as assigned
- Required travel on an as needed basis, for our annual All Hands Retreat, Team Retreats/Meetings and/or industry events/conferences (approx. 20%)
Job Requirements
- Bachelor’s Degree in Business, or related field
- 10+ years of progressive experience in executive assistance
- 3+ years of experience providing executive support to multiple executives in a remote capacity
- Strong proficiency with Google Suite required
- Experience with Slack required
- Experience using Mac computers and Apple software
- Experience with the setting up and management of virtual meetings and tools e.g., Google Meet, Zoom,etc
- Experience providing concierge level support (remote or in person as needed) for executive travel and events
- Deep experience building presentations, maintaining reports and drafting/editing documents/communications
- Strong writing skills – you’re comfortable setting and accepting direction over email/Slack (either 1:1 or with a large group)
- Strong relationship building skills – with a track record of taking the time to get to know your key stakeholders, understand their needs and working styles and you know how to coordinate people to get things done
- Ability to work in a fast-paced environment, prioritize and perform a variety of tasks with little supervision, a strong sense of urgency, and a positive can-do attitude
- A team-oriented approach to work, with the ability to deal effectively with all levels of staff in the resolution of problems and the completion of tasks
- Excellent verbal and written communications skills
- Experience working with discretion and confidentiality as appropriate
- Keen attention to detail and accuracy
- Ability to travel up to approximately 20%
Employee Benefits
- Remote work environment
- Travel opportunities
- Comprehensive benefits including 401k, Health, Dental, and Vision insurance
- Learning allowance
- Generous Vacation/Time off policies
- Additional side benefits such as home-office upgrades, tuition reimbursement, paid gym memberships and wellness retreats, upgraded flights, cool swag and more
- Company match charitable donations
Mediavine is an Equal Opportunity Employer
How To Apply
Click “Apply” below to fill in the application form!
More Information
- Remote Job Location United States
- Salary Offer to be discussed
- Experience Level Senior Level
- Education Level Bachelor's Degree
- Working Hours to be arranged (full time based )
- Job Application Via Custom Application Page
